WHAT VOLUNTEERS DO

• Assist drivers into Exchanges to reduce vehicle congestion. If vehicles obstruct road shoulders, runners are forced into traffic.

• Record baton exchange times on Exchange Time Records.

• Review final instructions with outgoing runners in Runner Exchange Areas. If possible, drive the course to the next Exchange and communicate problems.

• Record rule violations on Exchange Time Records.

• Instruct runners/spectators to remain off roads and away from Runner Exchange Areas.

• Allow only Active Vans to park in Exchanges.

• Request quiet at night near residential areas.

• Clean Exchanges and encourage participants to do the same.

VOLUNTEER DUTIES - DUTIES MAY INCLUDE:

(a minimum of two volunteers will be scheduled for each volunteer location)

VOLUNTEER 1 (TIMER AND RUNNER EXCHANGE AREA MONITOR):

• Mark the Runner Exchange Area with two cones (see drawing of Exchange Map)

• Record Runner Exchange Times and incidents on Exchange Time Records.

• Prevents runners from being forced onto the road by spectators obstructing the shoulder.

• Ensure that only outgoing runners wait near Runner Exchange Areas. Notify outgoing runners of problems.

• Request quiet at night near residential areas.

VOLUNTEER 2 (SPOTTER):

• Places themselves approximately 50 yards before the exchange and calls out the bib number of the approaching runner which notifies that team's next runner so they can enter the Runner Exchange Areas.

• In instances where only two volunteers are available to staff an exchange, the Spotter may double as a Parking Monitor

ADDITIONAL VOLUNTEERS POSITIONS IF NEEDED OR AVAILABLE - PARKING MONITOR:

• You will be supplied with either a bright red flag (daytime) or a red lighted baton (night) to direct traffic.

• Direct vans to park in designated areas.

• Do not allow vans to block or force runners onto the road by obstructing the shoulder. Vans may not park for 500 feet BEFORE Exchanges so incoming runners may view outgoing runners.

• Allow only Active Vans to park in Exchanges. Both team vans may park in Van Exchanges (6, 12, 18, 24, 30).

• In the Van Exchanges, does not allow resting runners to sleep by there van, rather directs them to the CAMPING ONLY area.

ADDITIONAL VOLUNTEER POSITIONS IF NEEDED OR AVAILABLE - RUNNER MONITOR

• Is positioned to hold runners until lack of traffic allows for safe crossing.

• In the Van Exchanges, does not allow resting runners to sleep by there van, rather directs them to the CAMPING ONLY area.

All volunteers share in picking up an trash and keeping their exchange clean.

BEFORE THE RELAY

• Sign up for your volunteer location online - date and time will be announced shortly after registration closes three weeks before the relay (first come first serve).

• Download your Exchange Information.

• Figure out how to get to your exchange location and how long it will take in advance so you won't be late and cause your team to be accessed a time penalty or be disqualified.

VOLUNTEER RACE DAY

WHAT TO BRING:

• Watch

• Hat, sunscreen, sunglasses

• Water, food

• Chair, tables, large umbrella/pop-up canopy, binoculars (all optional)

• 2-way radios (optional but very handy for the spotter and timer to communicate)

• Boom box if appropriate for the area (not a quiet zone due to time of night and local residences)

• Clothing appropriate for the weather

AT NIGHT ALSO BRING:

• Flashlight and extra batteries, lantern (large lights are ideal)

• Light colored clothing

• Warm clothing, hat, gloves if appropriate for the weather

• Hat or visor (useful to reduce glare of vehicle headlights)

PLEASE DO NOT BRING:

• Alcohol (you will be sent home and your team disqualified)

• Children

• Headphones

• Pets

THE RELAY WILL PROVIDE:

• Volunteer T-shirt

• Volunteer Handbook that includes the relay rules that you will be able to download before race day

• Two cones to mark the Baton Exchange Area

• Garbage cans and bags

• Red flag or red light for the parking monitors to use to direct traffic

• Exchange Time Record, clipboard and pen

• Portable toilets

• Forms to report rule violations

EXCHANGE CLOSURE

• Do not leave the Exchange until the next shift arrives or your Zone Coordinator or Sweep Truck confirms that the last runner has passed.

• Clean the Exchange (bag the trash) so that we will be allowed to use the site in future years.

• Return legible and completed Exchange Time Record, clipboard and cones to your Zone Captain or sweep vehicle.

Last Updated 5/26/2010