Exchange 00a Start - First Shift
Reporting Time: 5:00:00 AM
Estimated Closing Time: 9:15:00 AM
Location: Cambridge Elementary School; Jeffersonville
Directions:
From Bennington / Rutland/Rutland: take US 7 north to Burlington. Then:
From Burlington: from I-89, go northeast on RT 15 through Cambridge to Jeffersonville and intersection of RT 108 (26 miles), turn right on RT 108. Then go one block to Main St and turn right; go one block to School St and turn left.
From Brattleboro: take I-91 North to I-89 West to Waterbury. Then:
From Waterbury I-89 / RT 100 exit: head north on RT 100 North to RT 15 (20 miles). Turn left on RT 15 to intersection with RT 108 (15.4 miles). Turn left on RT 108 then go one block to Main St and turn right; go one block to School St and turn left.
Volunteer Parking: the relay start area is going to be in the back of the school
Exchange Notes:
This is the start area for the Green Mountain Relay. Teams will be coming and going from 5:30 AM till 1:00 PM. It will be important to keep the area clean of any trash/litter.
Relay vans should be directed to park behind the school in the large parking lots. The start and the Relay registration tables, etc. will be set up next to the parking lot between the school and the field.
Volunteers will assist the staff with the set-up and take-down of the start area, checking in the teams as they show up, directing the relay vans to parking, and keeping the area clean.
There are three different tasks unique to the start, plus a parking monitor, that will be needed:
1. Collecting Waivers, Substitution Forms, and Substitution payment (2 people) - you will be provided with a notebook that has each team on a separate page. On the page will be a list of all the runners AND volunteers for their team as they entered it into the WWR database before it closed. Your responsibility will be check off each individual waiver received with the team list. If a name is different, a Substitution Form is required to be filled out as well as to collect payment (cash/check) for $10. The check MUST be made out to "Timberline Events LLC." Staple the cash/checks to the substitution form and place in the Substitution Form folder. If any waivers are missing, the team can not start.
2. Safety Check (2 people) - your responsibility is to make sure that each team has all the required equipment:
2 flashlights or headlamps
2 reflective vests
2 flashing red LED lights
2 vehicle signs "CAUTION-RUNNER ON ROAD" (minimum 17 x 22 inches) to be attached to the rear of each teams two vehicles. These can be hand made but they must be legible - one sign for Ultra Teams; be careful, some teams try to get by with signs that are smaller than required. Also, some teams will tell you that the sign is already on the back of their van. Please go take a look at it if you have time.
2 First Aid kits - one kit for Ultra Teams
2 copies of the Relay Handbook and Map book - one copy for Ultra Teams
2 Trash bags - one bag for Ultra Teams
3. Distribute Team T-Shirts (2 people) - you will be provided with a notebook where there is a page for each team. On this page, each team member will be listed with the size T-Shirt requested. Grab that team's shirts and go through the shirts and the sizes with the team representative to make sure it is correct and complete. Then have the team representative sign that all the shirts have been received. EXCEPTTIONS - if the team at the last minute added a person to their team, you will have to grab one of the extra shirts (exact size may not be available). For shirt size exchanges, send them to the Merchandise table.
4. Parking (1 person) - proactively direct relay vehicles to specific parking spaces utilizing the red flags provided.
The first shift will assist the relay staff with setting up the start line; the second shift will assist with the takedown fo the start line.
At the end of your shift, walk around the parking lot to police the area and collect any trash.
|
