Exchange 21
Reporting Time: 12:27:00 AM
Estimated Closing Time: 6:03:00 AM
Location: River Tavern Restaurant parking lot (part of Hawk Resort)
Directions:
From Burlington: US 7 south to Rutland. Then:
From Rutland: Take US 4 east to Killington where it merges with RT 100. Continue south on US 4/RT 100. Continue south on RT 100 when US 4 breaks off to the east. Go 7.1 miles south on RT 100 the River Tavern Restaurant. The River Tavern Restaurant will be on your left.
From Brattleboro: take I-91 North to the intersection with RT 103. Tune left (west) on RT 103 past Ludlow to the intersection with RT 100 North. Turn right (north) on RT 100. Go 6.2 miles to the River Tavern Restaurant. The River Tavern Restaurant will be on your right.
Volunteer Parking: park at the side of the lot away from the entrance and the runner exchange area.
Exchange Notes:
The exchange equipment is stored in one of the portable toilets - if there is a lock, the combination is "195". In the portable toilet, you will find two orange looper tubes with a yellow ribbon and a trash can. The looper tubes are to designate the Runner Exchange Zone. Look at the Exchange map to learn where the runner exchange zone is and spread the tubes apart there with the yellow ribbon tied to each end. All the other equipment is in the trash can. You will find: a reflective safety vest for each volunteer - these must be worn by each volunteer. You will also find garbage bags for the trash can, extra toilet paper, either red flags or red batons (these are for the parking monitors to use to direct traffic), a clipboard and pen, and an envelope. All important paperwork is in the envelope: exchange time sheet, emergency contact phone numbers, and map of the exchange. Remove all the equipment and set up the trash can by the Portable Toilet.
Runner Exchange Zone - is located inside the entrance on the median. See Exchange Map for specific location.
The first thing to do is to set up the Exchange EXACTLY as shown in the exchange map. Take the two looper tubes, make sure each end of the yellow ribbon is tied to a tube, and then place them spread apart in the location identified by the map. This is where the departing runner waits and the incoming runner must come to for the hand off. DO NOT LET THE RUNNERS DO THEIR EXCHANGE ANYWHERE BUT IN THE RUNNER EXCHANGE AREA. No changes can be made to the layout of the exchange without the approval of the race director or the zone coordinator. The map also designates general areas where each of the volunteers should be positioning themselves.
If it is not already in place, take the Exchange Sign (stored by the portable toilet) and place it before the Runner Exchange Zone as shown in the Exchange Map.
UNIQUE TO THIS EXCHANGE: QUIET ZONE due to near by hotel.
VOLUNTEER DUTIES - you can decide amongst yourselves who will do which task:
RUNNER EXCHANGE AREA MONITOR:
* Your primary responsibility is to record each team's Runner Exchange time on the time sheet.
* Note any negative incidents on this sheet.
* Ensure that only outgoing runners wait near Runner Exchange Areas and that people are not obstructing the path of the incoming runner.
* Notify outgoing runners of any problems.
* Prevent runners from being forced onto the road by spectators obstructing the shoulder.
* Request quiet at night near residential areas.
SPOTTER:
* Positions themselves 20 - 30 yards BEFORE the Runner Exchange Zone.
* Calls out team number on the bib of incoming runners so the correct outgoing runner will know their teammate is approaching and can enter the Runner Exchange Areas.
ACTIVE VAN/PARKING MONITOR
* Actively direct vans to park in designated areas utilizing either the red flag or lighted red baton included in with the exchange equipment.
* Does not allow vans to block or force runners onto the road by obstructing the shoulder.
* Vans may not park for 500 feet BEFORE Exchanges so incoming runners may view outgoing runners.
* Allows only Active Vans to park in Exchanges. Both team vans may park in Van Exchanges (6, 12, 18, 24, 30).
ALL volunteers assist in keeping Exchanges clean. If the garbage can becomes full, tie off the bag and replace with an new garbage bag. Store full bags next to the portable toilet. It is also your responsibility to police the area before you leave and place any trash/litter in the trash bag.Tie up all the garbage bags and stack near the portable toilet.
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