Exchange 24a First Shift
Reporting Time: 11:00:00 PM
Estimated Closing Time: 3:46:00 AM
Location: Weston Recreation Area
Directions:
From Burlington: US 7 south to Rutland. Then:
From Rutland: Take US 7 south then turn east on RT 103 to RT 100. Follow RT 103/RT 100 south until RT 100 separates from RT 103 in Ludlow. Then:
From Brattleboro: take I-91 North to the intersection with RT 103. Tune left (west) on RT 103 to the intersection with RT 100 North in Ludlow. Then:
Turn south RT 100. From the intersection with RT 155 north of Weston, continue south on RT 100 1.5 miles and turn right on Greendale Rd. Go .1 mile and turn left on Lawrence Hill Rd. Go another .1 mile and turn right into the Weston Recreation Area.
Volunteer Parking: park to the right by the tennis courts.
Exchange Notes:
VAN EXCHANGE
The exchange equipment is stored in one of the portable toilets - if there is a lock, the combination is "195". In the portable toilet, you will find two orange looper tubes with a yellow ribbon and a trash can. The looper tubes are to designate the Runner Exchange Zone. Look at the Exchange map to learn where the runner exchange zone is and spread the tubes apart there with the yellow ribbon tied to each end. All the other equipment is in the trash can. You will find: a reflective safety vest for each volunteer - these must be worn by each volunteer. You will also find garbage bags for the trash can, extra toilet paper, either red flags or red batons (these are for the parking monitors to use to direct traffic), a clipboard and pen, and an envelope. All important paperwork is in the envelope: exchange time sheet, emergency contact phone numbers, and map of the exchange. Remove all the equipment and set up the trash can by the Portable Toilet.
Runner Exchange Zone - is located on the right side inside the entrance to the Weston Recreation Area See Exchange Map for specific location.
The first thing to do is to set up the Exchange EXACTLY as shown in the exchange map. Take the two looper tubes, make sure each end of the yellow ribbon is tied to a tube, and then place them spread apart in the location identified by the map. This is where the departing runner waits and the incoming runner must come to for the hand off. DO NOT LET THE RUNNERS DO THEIR EXCHANGE ANYWHERE BUT IN THE RUNNER EXCHANGE AREA. No changes can be made to the layout of the exchange without the approval of the race director or the zone coordinator. The map also designates general areas where each of the volunteers should be positioning themselves.
If it is not already in place, take the Exchange Sign (stored by the portable toilet) and place it before the Runner Exchange Zone as shown in the Exchange Map.
Direct relay vans to park in the parking lot as noted on the exchange map.
UNIQUE TO THIS EXCHANGE: QUIET ZONE due to nearby residences. This is a VAN EXCHANGE so both team vans will be stopping here. Thus it will be important to manage the van parking so ample space is maintained. The first shift will arrive well before any of the runners arrive, but team's inactive vans will be showing well before their runner as they are prepostioning themselves. Thus your primary responsibility at first will be managing the parking and having a good time talking with the runners. Direct people wanting to camp/sleep to the opposite the entrance towards the tennis courts. MAKE SURE RUNNERS ARE QUIET AND TRASH IS PICKED UP. If we lose permission to use this area, there will be no Green Mountain Relay.
VOLUNTEER DUTIES - you can decide amongst yourselves who will do which task:
RUNNER EXCHANGE AREA MONITOR:
* Your primary responsibility is to record each team's Runner Exchange time on the time sheet.
* Note any negative incidents on this sheet.
* Ensure that only outgoing runners wait near Runner Exchange Areas and that people are not obstructing the path of the incoming runner.
* Notify outgoing runners of any problems.
* Prevent runners from being forced onto the road by spectators obstructing the shoulder.
* Request quiet at night near residential areas.
SPOTTER:
* Positions themselves 20 - 30 yards BEFORE the Runner Exchange Zone.
* Calls out team number on the bib of incoming runners so the correct outgoing runner will know their teammate is approaching and can enter the Runner Exchange Areas.
ACTIVE VAN/PARKING MONITOR
* Actively direct vans to park in designated areas utilizing either the red flag or lighted red baton included in with the exchange equipment.
* Does not allow vans to block or force runners onto the road by obstructing the shoulder.
* Vans may not park for 500 feet BEFORE Exchanges so incoming runners may view outgoing runners.
* Allows only Active Vans to park in Exchanges. Both team vans may park in Van Exchanges (6, 12, 18, 24, 30).
ALL volunteers assist in keeping Exchanges clean. If the garbage can becomes full, tie off the bag and replace with an new garbage bag. Store full bags next to the portable toilet. It is also your responsibility to police the area before you leave and place any trash/litter in the trash bag.Tie up all the garbage bags and stack near the portable toilet.
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